Procurement

Procurement Employee in the Supply Room with a partGRTC uses many vendors to meet its various supply and service needs. Since GRTC receives federal, state, and local assistance, we also follow a procurement process that ensures full and open competition and requires that prices be verified as fair and reasonable.

In accordance with this process, GRTC will formally solicit proposals or bids for large projects. Below you will find listing of projects that are currently being pursued. Please review the attached documents and, should you have any questions, please contact the individual as indicated in the solicitation.

Thank you for your interest in doing business with GRTC.


Future Procurements:

Project Name Solicitation Type Estimated Issue Date
Bus Wash Upgrades TBD Spring 2022
On-Call Construction Management & Construction, Engineering, and Inspection Services  TBD Spring 2022
Dedicated Lane Study TBD Spring 2022
Facilities Master Plan TBD Spring 2022
Specialized Transportation Services IFB Spring 2022
Interior Painting IFB Summer 2022
On-Call Architecture & Engineering Consulting Services  TBD  Summer 2022
Bus Wash Upgrades RFP Fall 2022
Transit Strategic Plan TBD Fall 2022
Bus Lift Replacement TBD Fall 2022
Neighborhood Transfer Center Study TBD Fall 2022
On-Call General Planning Consulting Services  TBD Fall 2022
BRT Expansion Study TBD Fall 2022
Actuarial Services IFB Winter 2022
Interior Painting  IFB  Winter 2022
Enterprise Resource Planning System TBD Winter 2022
Data Network & Server Expansion TBD Winter 2022
Temporary Transfer Center Amenities/Operator Restroom (excludes installation) TBD Winter 2022
CARE-ON-DEMAND and Overflow Service Providers  TBD Winter 2022
Temporary Transfer Center Development TBD Winter 2022
Roof Repairs TBD WInter 2022
On-Call Marketing Services - Photography, Graphics, Videography, Consulting Web Design, etc. TBD Winter 2022
E-Sign Pilot Program  IFB Spring 2023

Open Solicitations:

Solicitation Number Solicitation Name Solicitation Type Posting  Date  Pre-Bid/Pre-Proposal Conference Date & Time Pre-Bid/Pre-Proposal Conference Format Addenda  Count  Closing Date & Time

Cover Page IFB 213-22-11

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations & Certifications (Federal Funding)

Exhibit B1 - Buy America

Exhibit C - Solication Instructions & Conditions

Exhibit D - DBE 

Exhibit D1 - Subcontractor Participation

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions

Exhibit E1 - Federal Clauses

Exhibit F - Specifications - Supply

Exhibit G - References

Exhibit H - Warranty

Questions & Answers 

Remanufactured Gas Engines Invitation for Bid June 30, 2022       July 28, 2022 at 3:00 PM

Cover Page SOQ 212-22-10

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations & Certifications (Federal Funding)

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Federal Funds

Exhibit D1 - Schedule C Intent to Perform Form

Exhibit D2 - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Federal Clauses Construction

Exhibit F - A&E Services Scope of Work

Exhibit G - Past Performance Questionnaire 

Pre-Proposal Sign-In Sheet

A&E Services Pre-Proposal Conference Presentation

Proposal Questions

Questions & Answers

Amendment 1

Exhibit C - Revised Solication Instructions & Conditions

Exhibit C1 - Revised Exceptions & Assumptions

Exhibit E2 - Task Order Invoice Requirements

 

Archictectural & Engineering Services  Statement of Qualifications June 2, 2022 June 16, 2022 at 11:00 AM Virtual   July 12, 2022 at 3:00 PM

Award Notices:

Posting Date Solicitation Type Solicitation Number Solicitation Name Awardee(s) Procurement Specialist
June 21, 2022 RFP

206-22-01

Specialized Transportatoin Services

National Express Transit

Tonya Thompson

June 21, 2022 IFB

208-22-03R

Construction Temporary Transfer Center Improvements

R.J. Caskey

Tonya Thompson

June 21, 2022

SOQ

209-22-04

Construction Management/Construction Engineering & Inspection Services 

Rummel, Klepper, & Kahl (RK&K)

Tonya Thompson 

GRTC Active Contracts:

Contract
Name
Responsible Department Contract Documents Start Date End Date Remaining Renewals Renewal
Status
Procurement Specialist
Printing Services Planning Progressive Graphics (upload pending) 8/12/2021 8/11/2026 0/0 N/A Procurement
Graphic Design Services Planning CHK America (upload pending) 8/1/2021 7/31/2023 2/2 N/A Procurement
Bus Stop
Landing
Pad Installation
Planning Franco's Liberty Bridge, Inc. Agreement 2/22/2021 12/29/2021 0/0 N/A Procurement
GRTC Fleet Cleaning & Disinfecting Services Maintenance Happy People Services, LLC Agreement 2/1/2021 2/1/2025 4/4 N/A Procurement
Transit Shelter Installation/
Removal Services
Planning Commonwealth Construction Company of VA Agreement 1/25/2021 1/25/2024 2/2 N/A Procurement
Bus Stop
Sign
Manufacturing
Planning Korman Signs, Inc. Agreement 1/14/2021 1/13/2023 1/2 N/A Procurement
ERP
Consultant
Information Systems Plante & Moran, PLLC Agreement 11/23/2020 11/23/2025 1/2 N/A Procurement
Comms
Training
Marketing CommCore Consulting Group Agreement 10/8/2020 Upon Completion N/A N/A Procurement
Digital
Mailing
Machine
Finance Pitney Bowes Agreement 9/25/2020 9/25/2025 Auto Renewal N/A Procurement
Air Compressor Preventative Maintenance Facilty Ingersoll Rand Agreement 9/1/2020 9/1/2025 4/5  N/A Procurement
Stanley
Security
Solutions
Information Systems Stanley Security Agreement 7/15/2020 7/14/2021 Auto Renewal N/A Procurement
Bus Advertising Sales Markeitng  Media Transit, Inc. Agreement 7/1/2020 6/30/2025 4/4 N/A Procurement
Lawn
Services
Facility Freeman's Pressure Washing & Lawn Care Agreement 6/1/2020 5/31/2025 4/4 N/A Procurement
Micro Market/
Vending Machines
Transportation Canteen Agreement 5/14/2020 1/31/2025 N/A N/A Antionette Haynes
Virtual
Learning
Platform
Safety Health & Safety Institute Agreement 4/21/2020 5/3/2021 0 N/A Procurement
Janitorial
Cleaning
Service
Facility  Original Building Services, Inc. Agreement  2/1/2020 1/31/2023 3/4 N/A Procurement
Legal Services Executive Williams Mullen Clark & Dobbins, PC Agreement 2/1/2020 1/31/2023 2/2 N/A Tonya Thompson
Graphic Design Services for Public Timetables Planning & Scheduling Red Orange Design, LLC Agreement 11/11/2019 11/11/2022 3/4 N/A Antionette Haynes
Fire & Life Safety PM Facility Atlantic Constructors, LLC Agreement 11/1/2019 10/31/2024 3/5 N/A Procurement
Pulse & Fleet Bus Logo Application & Repairs/Bus Graphic Services  Marketing Six-Eight Creative Agreement 10/4/2019 10/4/2022 1/2 N/A Procurement
Audit
Services
Finance Brown Edwards and Company, LLP Agreement 6/24/2019 6/4/2023 2/4 N/A Procurement
Maintenance of BAS/DDC Facility Mid-Atlantic Controls Corporation Agreement 6/15/2019 6/14/2022 N/A N/A Procurement
Stormwater Consultant Services Facility Gannett Fleming, Inc. Agreement 4/15/2019 4/15/2024 2/4 N/A Procurement
Insurance Broker Services Safety and Risk Management Arthur J. Gallagher Risk Management Services Agreement 3/1/2019 3/1/2024 3/4 3/1/21 Procurement
Amenties: Installation, Relocation and Removals Planning Commonwealth Construction Company of VA Agreement 9/4/2018 9/3/2021 0 N/A Procurement
HVAC Preventative Maintenance Facility Atlantic Constructors, Inc. Agreement 9/4/2018 9/3/2023 2/4 N/A Procurement
Tire
Lease
Maintenance Michelin North America, Inc. Agreement 6/1/2018 5/31/2023 2/2 N/A Procurement
Lease
Copiers GRTC & RideFinders
RideFinders Virginia Business Systems, Agreement 12/1/2017 1/1/2022 N/A N/A Procurement
Transportation Services Transportation First Transit, Inc. Agreement 4/30/2017 4/29/2024 N/A N/A Tonya Thompson
ADA Paratransit Client Certification Services Transportation ADARIDE.COM, LLC Agreement 8/1/2013 7/31/2023 2/5 N/A Procurement

 


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