Procurement

Procurement Employee in the Supply Room with a partGRTC uses many vendors to meet its various supply and service needs. Since GRTC receives federal, state, and local assistance, we also follow a procurement process that ensures full and open competition and requires that prices be verified as fair and reasonable.

In accordance with this process, GRTC will formally solicit proposals or bids for large projects. Below you will find listing of projects that are currently being pursued. Please review the attached documents and, should you have any questions, please contact the individual as indicated in the solicitation.

Thank you for your interest in doing business with GRTC.


Future Procurements:

Project Name Solicitation Type Estimated Issue Date
Bus Wash Upgrades RFP Fall 2022
Transit Strategic Plan TBD Fall 2022
Bus Lift Replacement TBD Fall 2022
Pole Attached Seating Piolet TBD Fall 2022
Landing Pad Construction Documentation TBD Fall 2022
BRT Expansion Study TBD Fall 2022
Engineering for Articulated Vehicle Station Modifications Task Order Fall 2022
Bus Stop Infrastructure Engineering Evaluation Services Task Order Fall 2022
Phase II Micro Transit Study Task Order Fall 2022
Interior Painting  IFB Winter 2022/2023
Actuarial Services IFB Winter 2022/2023
Interior Painting  IFB  Winter 2022/2023
Data Network & Server Expansion TBD Winter 2022/2023
Temporary Transfer Center Amenities/Operator Restroom (excludes installation) TBD Winter 2022/2023
CARE-ON-DEMAND and Overflow Service Providers  TBD Winter 2022/2023
Temporary Transfer Center Development TBD Winter 2022/2023
Roof Repairs TBD WInter 2022/2023
On-Call Marketing Services - Photography, Graphics, Videography, Consulting Web Design, etc. TBD Winter 2022/2023
Facilities Master Plan TBD Winter 2022/2023
Origin Destination Survey  TBD Winter 2022/2023
Radio Upgrade TBD  Winter 2022/2023
Servers  TBD Winter 2022/2023
4 Tank Pumps TBD Winter 2022/2023
Zero Emissions Plan TBD Winter 2022/2023
Security Assessment  State Contract Winter 2022
21 Paratransit Vehicles  State Contract Winter 2022
19 Fixed Route Buses State Contract Winter 2022
7 Support Vehicles State Contract Winter 2022
Hastus License Renewal Sole Source Winter 2022
Wheel Alignment Machine for Specialized Vehicles  TBD Spring 2023
Vehicle Yard Management Infrastructure  TBD Spring 2023
Yard Sweeper TBD Spring 2023
Western BRT Phase II TBD Summer 2023

Open Solicitations:

Solicitation Number Solicitation Name Solicitation Type Posting  Date  Pre-Bid/Pre-Proposal Conference Date & Time Pre-Bid/Pre-Proposal Conference Format Addenda  Count  Closing Date & Time

Cover Page RFP 217-22-15

Table of Contents

Exhibit A - Pricing Schedule

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - Schedule C

Firm Data Sheet

Exhibit E - Contractual Terms & Conditions 

Exhibit E1- Addendum to Contractual Terms & Conditions

Exhibit F - Scope of Work

Exhibit G - Past Performance Questionaire

Amendment #1

Amendment #2

Questions & Answers

Care On-Demand Request for Proposals December 7, 2022 December 19, 2022 at 11:00AM     January 12, 2023 Prior to 3:00PM

Cover Page IFB 207-22-02

Table of Contents

Exhibit A - Schedule

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions 

Exhibit C1 - Firm Data Sheet

Exhibit D - DBE Program

Exhibit D1 - DBE Forms 

Exhibit E - Terms & Conditions

Exhibit F - Specs

2022 or Newer Flat Bed/Roll Back Wrecker Invtitation for Bid November 18, 2022       December 15, 2022 at 3:00PM

Cover Page RFP 216-22-14

Table of Contents

Amendment #1

Amendment #2

Amendent #3

Amendment #4

Exhibit A - Schedule

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Federal Clauses Supply Services

Exhibit F - Scope of Services

Exhibit F1 - Compliance Matrix

Exhibit G - Past Performance Questionaire

Exhibit H - IT Addendum Propietary Rights - Data Security

Exhibit I - IT Consultant Access & Use Agreement

Exhibit J - IT On Premises Solutions

Exhibit K - IT Hosted Solutions 

Exhibit L - IT Addititional Terms & Conditions 

Questions & Answers 

Questions & Answers Response

Schedule C

Purchase and Installation of E-Papers Request For Proposals  November 14, 2022 November 21, 2022 at 11:00AM      December 9, 2022 at 3:00PM

Cover Page RFP 215-22-13

Table of Contents

Exhibit A - Pricing Supplement

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - Schedule C

Exhibit D2 - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Addendum to Contractual Terms & Conditions

Exhibit F - Statement of Work

Exhibit F1 - Compliance Matrix

Exhibit G - Past Performance Questionnaire

Exhibit H - Proprietary Rights and Data Security Addendum

Exhibit I - Consultant Access Disclosure Agreement

Exhibit J - IT Services Additional Terms & Conditions

Exhibit K - IT Services Hosted Solutions Additional Terms & Conditions

Amendment 1

Questions & Answers

 

Paratransit Scheduling Software Request for Proposals September 30, 2022 October 6, 2022 at 11:00 AM Virtual   October 28, 2022 at 3:00 PM

Award Notices:

Posting Date Solicitation Type Solicitation Number Solicitation Name Awardee(s) Procurement Specialist
12/21/2022 RFP

215-22-13

Paratransit Scheduling Software

Via Mobility

Antionette Haynes


GRTC Active Contracts:

Contract
Name
Responsible Department Contract Documents Start Date End Date Remaining Renewals Renewal
Status
Procurement Specialist
Printing Services Planning Progressive Graphics (upload pending) 8/12/2021 8/11/2026 0/0 N/A Procurement
Graphic Design Services Planning CHK America (upload pending) 8/1/2021 7/31/2023 2/2 N/A Procurement
Bus Stop
Landing
Pad Installation
Planning Franco's Liberty Bridge, Inc. Agreement 2/22/2021 12/29/2021 0/0 N/A Procurement
GRTC Fleet Cleaning & Disinfecting Services Maintenance Happy People Services, LLC Agreement 2/1/2021 2/1/2025 4/4 N/A Procurement
Transit Shelter Installation/
Removal Services
Planning Commonwealth Construction Company of VA Agreement 1/25/2021 1/25/2024 2/2 N/A Procurement
Bus Stop
Sign
Manufacturing
Planning Korman Signs, Inc. Agreement 1/14/2021 1/13/2023 1/2 N/A Procurement
ERP
Consultant
Information Systems Plante & Moran, PLLC Agreement 11/23/2020 11/23/2025 1/2 N/A Procurement
Comms
Training
Marketing CommCore Consulting Group Agreement 10/8/2020 Upon Completion N/A N/A Procurement
Digital
Mailing
Machine
Finance Pitney Bowes Agreement 9/25/2020 9/25/2025 Auto Renewal N/A Procurement
Air Compressor Preventative Maintenance Facilty Ingersoll Rand Agreement 9/1/2020 9/1/2025 4/5  N/A Procurement
Stanley
Security
Solutions
Information Systems Stanley Security Agreement 7/15/2020 7/14/2021 Auto Renewal N/A Procurement
Bus Advertising Sales Markeitng  Media Transit, Inc. Agreement 7/1/2020 6/30/2025 4/4 N/A Procurement
Lawn
Services
Facility Freeman's Pressure Washing & Lawn Care Agreement 6/1/2020 5/31/2025 4/4 N/A Procurement
Micro Market/
Vending Machines
Transportation Canteen Agreement 5/14/2020 1/31/2025 N/A N/A Antionette Haynes
Virtual
Learning
Platform
Safety Health & Safety Institute Agreement 4/21/2020 5/3/2021 0 N/A Procurement
Janitorial
Cleaning
Service
Facility  Original Building Services, Inc. Agreement  2/1/2020 1/31/2023 3/4 N/A Procurement
Legal Services Executive Williams Mullen Clark & Dobbins, PC Agreement 2/1/2020 1/31/2023 2/2 N/A Tonya Thompson
Graphic Design Services for Public Timetables Planning & Scheduling Red Orange Design, LLC Agreement 11/11/2019 11/11/2022 3/4 N/A Antionette Haynes
Fire & Life Safety PM Facility Atlantic Constructors, LLC Agreement 11/1/2019 10/31/2024 3/5 N/A Procurement
Pulse & Fleet Bus Logo Application & Repairs/Bus Graphic Services  Marketing Six-Eight Creative Agreement 10/4/2019 10/4/2022 1/2 N/A Procurement
Audit
Services
Finance Brown Edwards and Company, LLP Agreement 6/24/2019 6/4/2023 2/4 N/A Procurement
Maintenance of BAS/DDC Facility Mid-Atlantic Controls Corporation Agreement 6/15/2019 6/14/2022 N/A N/A Procurement
Stormwater Consultant Services Facility Gannett Fleming, Inc. Agreement 4/15/2019 4/15/2024 2/4 N/A Procurement
Insurance Broker Services Safety and Risk Management Arthur J. Gallagher Risk Management Services Agreement 3/1/2019 3/1/2024 3/4 3/1/21 Procurement
Amenties: Installation, Relocation and Removals Planning Commonwealth Construction Company of VA Agreement 9/4/2018 9/3/2021 0 N/A Procurement
HVAC Preventative Maintenance Facility Atlantic Constructors, Inc. Agreement 9/4/2018 9/3/2023 2/4 N/A Procurement
Tire
Lease
Maintenance Michelin North America, Inc. Agreement 6/1/2018 5/31/2023 2/2 N/A Procurement
Lease
Copiers GRTC & RideFinders
RideFinders Virginia Business Systems, Agreement 12/1/2017 1/1/2022 N/A N/A Procurement
Transportation Services Transportation First Transit, Inc. Agreement 4/30/2017 4/29/2024 N/A N/A Tonya Thompson
ADA Paratransit Client Certification Services Transportation ADARIDE.COM, LLC Agreement 8/1/2013 7/31/2023 2/5 N/A Procurement

 


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