Procurement

Procurement Employee in the Supply Room with a partGRTC uses many vendors to meet its various supply and service needs. Since GRTC receives federal, state, and local assistance, we also follow a procurement process that ensures full and open competition and requires that prices be verified as fair and reasonable.

In accordance with this process, GRTC will formally solicit proposals or bids for large projects. Below you will find listing of projects that are currently being pursued. Please review the attached documents and, should you have any questions, please contact the individual as indicated in the solicitation.

Thank you for your interest in doing business with GRTC.


Future Procurements:

Project Name Solicitation Type Estimated Issue Date
Bus Wash Upgrades RFP Fall 2022
Bus Lift Replacement TBD Fall 2022
BRT Expansion Study TBD Fall 2022
Engineering for Articulated Vehicle Station Modifications Task Order Fall 2022
Bus Stop Infrastructure Engineering Evaluation Services Task Order Fall 2022
Temporary Transfer Center Amenities/Operator Restroom (excludes installation) TBD Winter 2022/2023
On-Call Marketing Services - Photography, Graphics, Videography, Consulting Web Design, etc. TBD Winter 2022/2023
Security Assessment  State Contract Winter 2022
21 Paratransit Vehicles  State Contract Winter 2022
19 Fixed Route Buses State Contract Winter 2022
7 Support Vehicles State Contract Winter 2022
Interior Painting  IFB Spring 2023
Wheel Alignment Machine for Specialized Vehicles  TBD Spring 2023
Vehicle Yard Management Infrastructure  TBD Spring 2023
Yard Sweeper TBD Spring 2023
Stormwater Management TBD Spring 2023
Bus Decal Installation &  TBD Spring 2023
Roof Repairs TBD Spring 2023
Western BRT Phase II TBD Summer 2023
Actuarial Services  IFB TBD

Open Solicitations:

Solicitation Number Solicitation Name Solicitation Type Posting  Date  Pre-Bid/Pre-Proposal Conference Date & Time Pre-Bid/Pre-Proposal Conference Format Addenda  Count  Closing Date & Time

Cover Page RFP 220-23-04

Table of Contents 

Exhibit A - Pricing Schedule

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit F - Scope of Services 

Exhibit G - Past Performance Questionaire

 

ADA Paratransit Client Certification Services Request for Proposals April 27, 2023       June 2, 2023 at 3:00 PM

Cover Page IFB 220-23-02

Table of Contents

Exhibit A - Schedule 

Exhibit A1 - Pricing Sheet

Exhibit B - Representations & Certifications 

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions 

Exhibit D - DBE Program

Exhibit D1 - Firm Data Sheet

Exhibit E - Terms & Conditions 

Exhibit E1 - Federal Terms

Exhibit F - Scope of Services 

Attachment A - Insurance Requirements

Amendment #1

Amendment #2

Amendment #3

Amendment #4

Amendment #5

Questions & Answers

Tire Maintenance Services and Mileage Leasing  Invitation for Bid  April 17, 2023       May 9, 2023 at 3:00 PM

Cover Page RFP 219-23-02

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - Intent to Perform Form

Exhibit D2 - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Addendum to Contractual Terms & Conditions

Exhibit F - Scope of Services

Exhibit G - Past Performance Questionaire

Amendment #1

Amendment #2

Amendment #3

Questions & Answers

Website Redesign Request for Proposals March 10, 2023 March 21, 2023 at 10:00AM     April 11, 2023 at 3:00PM

Quick Quote 12007

Federal Clauses

Employee Peer Support Group   March 6, 2023       March 10, 2023 at 3:00PM

Cover Page RFP 218-23-01

Table of Contents

Exhibit A - Pricing Schedule

Exhibit A1 - Pricing Sheet

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America

Exhibit C - Solication Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - DBE Forms

Firm Data Sheet

Exhibit E - Contractrual Terms & Conditions

Exhibit E1 - Federal Clauses

Exhibit F - Scope of Services

Exhibit G - Past Performance

Amendment #1

Amendment #2

Amendment #3

Amendment #4

Amendment #5

Questions & Answers

Attachment D - Fire Alarm Equipment

Attachment E - NFPA24 Test Report

Attachment E1 - NFPA72 Test Report

Attachment E2 - NFPA10 Test Report

Mechanical, Electrical, Plumbing, Fire & Sprinkler Services Request for Proposals February 28, 2023 March 14, 2023 at 10:00AM     March 30, 2023 at 3:00PM

Cover Page RFP 217-22-15

Table of Contents

Exhibit A - Pricing Schedule

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - Schedule C

Firm Data Sheet

Exhibit E - Contractual Terms & Conditions 

Exhibit E1- Addendum to Contractual Terms & Conditions

Exhibit F - Scope of Work

Exhibit G - Past Performance Questionaire

Amendment #1

Amendment #2

Questions & Answers

Care On-Demand Request for Proposals December 7, 2022 December 19, 2022 at 11:00AM     January 12, 2023 Prior to 3:00PM

Cover Page RFP 216-22-14

Table of Contents

Amendment #1

Amendment #2

Amendent #3

Amendment #4

Exhibit A - Schedule

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Program

Exhibit D1 - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Federal Clauses Supply Services

Exhibit F - Scope of Services

Exhibit F1 - Compliance Matrix

Exhibit G - Past Performance Questionaire

Exhibit H - IT Addendum Propietary Rights - Data Security

Exhibit I - IT Consultant Access & Use Agreement

Exhibit J - IT On Premises Solutions

Exhibit K - IT Hosted Solutions 

Exhibit L - IT Addititional Terms & Conditions 

Questions & Answers 

Questions & Answers Response

Schedule C

Purchase and Installation of E-Papers Request For Proposals  November 14, 2022 November 21, 2022 at 11:00AM      December 9, 2022 at 3:00PM

Award Notices:

Posting Date Solicitation Type Solicitation Number Solicitation Name Awardee(s) Procurement Specialist
12/21/2022 RFP

215-22-13

Paratransit Scheduling Software

Via Mobility

Antionette Haynes


GRTC Active Contracts:

Contract
Name
Responsible Department Contract Documents Start Date End Date
Printing Services Planning Progressive Graphics (upload pending) 8/12/2021 8/11/2026
Graphic Design Services Planning CHK America (upload pending) 8/1/2021 7/31/2025
GRTC Fleet Cleaning & Disinfecting Services Maintenance Happy People Services, LLC Agreement 2/1/2021 2/1/2025
Transit Shelter Installation/
Removal Services
Planning Commonwealth Construction Company of VA Agreement 1/25/2021 1/25/2024
Bus Stop
Sign
Manufacturing
Planning Korman Signs, Inc. Agreement 1/14/2021 1/13/2024
ERP
Consultant
Information Systems Plante & Moran, PLLC Agreement 11/23/2020 11/23/2025
Digital
Mailing
Machine
Finance Pitney Bowes Agreement 9/25/2020 9/25/2025
Air Compressor Preventative Maintenance Facilty Ingersoll Rand Agreement 9/1/2020 9/1/2025
Lawn
Services
Facility Freeman's Pressure Washing & Lawn Care Agreement 6/1/2020 5/31/2025
Micro Market/
Vending Machines
Transportation Canteen Agreement 5/14/2020 1/31/2025
Janitorial
Cleaning
Service
Facility  Original Building Services, Inc. Agreement  2/1/2020 1/31/2023
Legal Services Executive Williams Mullen Clark & Dobbins, PC Agreement 2/1/2020 1/31/2024
Fire & Life Safety PM Facility Atlantic Constructors, LLC Agreement 11/1/2019 10/31/2024
Audit
Services
Finance Brown Edwards and Company, LLP Agreement 6/24/2019 6/4/2023
Stormwater Consultant Services Facility Gannett Fleming, Inc. Agreement 4/15/2019 4/15/2024
Insurance Broker Services Safety and Risk Management Arthur J. Gallagher Risk Management Services Agreement 3/1/2019 3/1/2024
Amenties: Installation, Relocation and Removals Planning Commonwealth Construction Company of VA Agreement 9/4/2018 1/24/2025
Tire
Lease
Maintenance Michelin North America, Inc. Agreement 6/1/2018 5/31/2023
Lease
Copiers GRTC & RideFinders
RideFinders Virginia Business Systems, Agreement 1/1/2023 12/31/2028
Transportation Services Transportation First Transit, Inc. Agreement 4/30/2017 4/29/2024
ADA Paratransit Client Certification Services Transportation ADARIDE.COM, LLC Agreement 8/1/2013 7/31/2023

 


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