Procurement

Procurement Employee in the Supply Room with a partGRTC uses many vendors to meet its various supply and service needs. Since GRTC receives federal, state, and local assistance, we also follow a procurement process that ensures full and open competition and requires that prices be verified as fair and reasonable.

In accordance with this process, GRTC will formally solicit proposals or bids for large projects. Below you will find listing of projects that are currently being pursued. Please review the attached documents and, should you have any questions, please contact the individual as indicated in the solicitation.

Thank you for your interest in doing business with GRTC.


Future Procurements:

Project Name Solicitation Type Estimated Issue Date
Roof Repairs TBD Spring 2022
Bus Wash Upgrades TBD Spring 2022
BAS System Upgrades TBD Spring 2022
On-Call Construction Management & Construction, Engineering, and Inspection Services  TBD Spring 2022
Portable Toilets  TBD Spring 2022
BRT Expansion Study  TBD Spring 2022
Dedicated Lane Study TBD Spring 2022
Facilities Master Plan TBD Spring 2022
Neighborhood Transfer Center Study TBD Spring 2022
Specialized Transportation Services IFB Spring 2022
Fuel Delivery Services  IFB Spring 2022
Interior Painting IFB Summer 2022
Bus Lift Replacement TBD Summer 2022
On-Call Architecture & Engineering Consulting Services  TBD  Summer 2022
On-Call General Planning Consulting Services TBD Summer 2022
On-Call Marketing Services - Photography, Graphics, Videography, Consulting Web Design, etc. TBD Fall 2022
Actuarial Services IFB Winter 2022
Enterprise Resource Planning System TBD Winter 2022
Data Network & Server Expansion TBD Winter 2022
Temporary Transfer Center Amenities/Operator Restroom (excludes installation) TBD Winter 2022
CARE-ON-DEMAND and Overflow Service Providers  TBD Winter 2022
Temporary Transfer Center Development TBD Winter 2022

Open Solicitations:

Solicitation Number Solicitation Name Solicitation Type Posting  Date  Pre-Bid/Pre-Proposal Conference Date & Time Pre-Bid/Pre-Proposal Conference Format Addenda  Count  Closing Date & Time

RFP# 203-21-06

Specifications Spreadsheet

Pricing Forms

Proposal Forms

Vendor Evaluation - Minimum Criteria Memo

 

Entreprise Resource Planning (ERP) Software and Services Request for Proposals June 4, 2021 June 16, 2021 at 10:00 AM Virtual

Addendum No. 1

Addendum No. 2

Addendum No. 3

Addendum No. 4

Addendum No. 5

Addendum No. 6

Addendum No. 7

July 23, 2021 at 11:00 AM

IFB#209-22-09

Bill of Lading 1 

Bill of Lading 2

Fuel Bid Tabulation 2020 Spreadsheet

Fuel Invoices

GRTC Tax Exemption Form

Campbell Oil Company

Colonial Oil Industries

Conrado

Creative NxGen Petroleum 

Fuel Bid Tabulation 2020

James River 

Lykins Bid

Mansfield Oil

Cover Letter GRTC 2.25.2020

IFB 184-20-01 Papco

Bid Tabulation Fuel IFB#209-22-09

 

Ultra-Low Sulfur Diesel Fuel and Gasoline


Invitation for Bid

February 24, 2022
   

Addendum No. 1

Addendum No. 2

Addendum No. 3

Addendum No. 4


March 7, 2022 at 11:00 AM 

Cover Page - RFP# 206-22-01

Table of Contents RFP 206-22-01
 
Exhibit A Pricing Schedule RFP 206-22-01

Exhibit A1 Cost Breakdown RFP 206-22-01

Exhibit B RepsNCerts Federal Funding RFP 206-22-01

Exhibit C Solicitation Instructions and Conditions RFP 206-22-01

Exhibit C1 Exceptions and Assumptions RFP 206-22-01

Exhibit D-DBE Federal Funds RFP 206-22-01

Exhibit D1-DBE Form RFP 206-22-01

Exhibit D2-Firm Data Sheet RFP 206-22-01

Exhibit E Contractual Terms and Conditions RFP 206-22-01

Exhibit E1 Federal Clauses - Services RFP 206-22-01

Exhibit F Scope of Services RFP 206-22-01

Exhibit G Past Performance Questionnaire RFP 206-22-01

Exhibit F Attachment 1 GRTC Operation Data 2019-2021

Exhibit F Attachment 2 Defintions 

Exhibit F Attachment 3 GRTC Lost and Found Policy

Exhibit F Attachment 4 Bus Operator Uniform Policy

Exhibit F Attachment 5 Care Rider Guide

Exhibit F Attachment 6 Media Relations GRTC Press Kit

Exhibit F Attachment 7 GRTC Accident Procedures 

Exhibit  F Attachment 8 Accident Report

Exhibit F Attachment 8 Incident Report

Exhibit F Attachment 9 SpecTran Fleet

Exhibit F Attachment 10 Inclement Weather Policy

Exhibit F Attachment 11 GRTC Care Service Map

Exhibit F Attachment 12-1 2020-2023 Signed Labor Agrmt 1

Exhibit F Attachment 12-2 2020-2023 Signed Labor Agrmt 2

Exhibit F Attachment 13 GRTC Emergency Reponse Plan

Exhibit F Attachment 14 GRTC System Security Plan 

Pre-Bid Sign-In Sheet

Pre-Bid Q&A

Pre-Bid PowerPoint

Questions & Answers 

Questions & Answers #2

First Transit Signed Agreement 

GRTC Paratransit Contractor Org Chart

GRTC First Transit Seniority Roster

First Transit Invoices 2019_03 to 2020_11

First Transit Invoices 2020_12 to 2022_02

December 2021 Monthy Reports

January 2022 Monthly Reports

February 2022 Monthly Reports

GRTC Operational Data - Specialized Transportation 2021

GRTC Operational Data - Specialized Transportation 2022

NTD Report FY21

NTD Report FY22

Amendment #1 

Exhibit C - Solicitation Instructions & Conditions Amendment 1

Exhibit F - Scope of Services Amendent 1

Questions & Answers #3

Amendment #2

Questions & Answers #4

Specialized Transportation Services

 

 

 

 

 

 

 

 

 

 

Specialized Transportation Services

 

 

 

 

 

 

 

 

Specialized Transportation Services

 

 

 

 

 

 

 

 

 

 

 

Specialized Transportation Services

 

 

 

 

 

 

 

 

Specialized Transportation Services

 

 

 

 

 

 

Specialized Transportation Services

Request for Proposals
February 25, 2022
March 11, 2022 at 11:00 AM     April 25, 2022 at 3:00 PM 

Cover Page SOQ#209-22-04

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - DBE Federal Funds

Exhibit D1 - Schedule C & Intent to Perform Form

Exhibit D2 - DBE Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Federal Clauses Construction

Exhibit F - Scope of Services 

Exhibit G - Past Performance Questionnaire 

Pre-Bid Conference Sign-In Sheet

Pre-Proposal Questions

Questions & Answers 

Pre-Proposal Conference Presentation

Construction Management, Engineering & Inspection Services Statement of Qualifications March 15, 2022 March 22, 2022 at 11:00AM      April 11, 2022 at 3:00PM

Cover Page 207-22-02R

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations Certification

Exhibit B1 Buy America 

Exhibit C - Solicitation Instructions Conditions 

Exhibit D - DBE Federal Funds

Exhibit D1 - DBE Forms

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions - Supply

Exhibit E1 - Federal Clauses - Supply Services

Exhibit F - Specifications

 

2022 or Later Flatbed/ Roll Back Wrecker  April 8, 2022         April 22, 2022 at 3 P.M.

Request for Quotes RFQ 211-22-06

Attachment 1 - Scope of Work

Attachment 2 - Wage Rates

Attachment 3 - Schedule C of Contractor Participation 

Pavement Markings for the Temporary Transfer Plaza Request for Qualifications April 11, 2022       April 22, 2022 at 3 P.M.

Cover Page IFB-208-22-03R

Table of Contents

Exhibit A - Schedule 

Exhibit B - Representations and Certifications 

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - Disadvantaged Business Enterprise Program

Exhibit D1- DBE Forms

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions

Exhibit E1 - Federal Clauses Construction

Exhibit F - Scope of Work

Exhibit G - Wage & Rates

Attachment 1 - GRTC Temporary Transfer Center Final Plans

Attachment 2 - SP - Shelter 

Attachment 3 - SP - Trash Receptacle

Attachment 4 - SP - Bench

Attachment 5 - SP - Restroom

Questions & Answers

Geotech Report

Construction of Temporary Transfer Center  Invitation for Bid April 28, 2022       May 17, 2022 at 3 P.M. (Special Notification)

Award Notices:

Posting Date Solicitation Type Solicitation Number Solicitation Name Awardee(s) Procurement Specialist
   

 

 

 

 

   

 

 

 

 

 

 

 

 

 

 

GRTC Active Contracts:

Contract
Name
Responsible Department Contract Documents Start Date End Date Remaining Renewals Renewal
Status
Procurement Specialist
Printing Services Planning Progressive Graphics (upload pending) 8/12/2021 8/11/2026 0/0 N/A Procurement
Graphic Design Services Planning CHK America (upload pending) 8/1/2021 7/31/2023 2/2 N/A Procurement
Bus Stop
Landing
Pad Installation
Planning Franco's Liberty Bridge, Inc. Agreement 2/22/2021 12/29/2021 0/0 N/A Procurement
GRTC Fleet Cleaning & Disinfecting Services Maintenance Happy People Services, LLC Agreement 2/1/2021 2/1/2025 4/4 N/A Procurement
Transit Shelter Installation/
Removal Services
Planning Commonwealth Construction Company of VA Agreement 1/25/2021 1/25/2024 2/2 N/A Procurement
Bus Stop
Sign
Manufacturing
Planning Korman Signs, Inc. Agreement 1/14/2021 1/13/2023 1/2 N/A Procurement
ERP
Consultant
Information Systems Plante & Moran, PLLC Agreement 11/23/2020 11/23/2025 1/2 N/A Procurement
Comms
Training
Marketing CommCore Consulting Group Agreement 10/8/2020 Upon Completion N/A N/A Procurement
Digital
Mailing
Machine
Finance Pitney Bowes Agreement 9/25/2020 9/25/2025 Auto Renewal N/A Procurement
Air Compressor Preventative Maintenance Facilty Ingersoll Rand Agreement 9/1/2020 9/1/2025 4/5  N/A Procurement
Stanley
Security
Solutions
Information Systems Stanley Security Agreement 7/15/2020 7/14/2021 Auto Renewal N/A Procurement
Bus Advertising Sales Markeitng  Media Transit, Inc. Agreement 7/1/2020 6/30/2025 4/4 N/A Procurement
Lawn
Services
Facility Freeman's Pressure Washing & Lawn Care Agreement 6/1/2020 5/31/2025 4/4 N/A Procurement
Micro Market/
Vending Machines
Transportation Canteen Agreement 5/14/2020 1/31/2025 N/A N/A Antionette Haynes
Virtual
Learning
Platform
Safety Health & Safety Institute Agreement 4/21/2020 5/3/2021 0 N/A Procurement
Janitorial
Cleaning
Service
Facility  Original Building Services, Inc. Agreement  2/1/2020 1/31/2023 3/4 N/A Procurement
Legal Services Executive Williams Mullen Clark & Dobbins, PC Agreement 2/1/2020 1/31/2023 2/2 N/A Tonya Thompson
Graphic Design Services for Public Timetables Planning & Scheduling Red Orange Design, LLC Agreement 11/11/2019 11/11/2022 3/4 N/A Antionette Haynes
Fire & Life Safety PM Facility Atlantic Constructors, LLC Agreement 11/1/2019 10/31/2024 3/5 N/A Procurement
Pulse & Fleet Bus Logo Application & Repairs/Bus Graphic Services  Marketing Six-Eight Creative Agreement 10/4/2019 10/4/2022 1/2 N/A Procurement
Audit
Services
Finance Brown Edwards and Company, LLP Agreement 6/24/2019 6/4/2023 2/4 N/A Procurement
Maintenance of BAS/DDC Facility Mid-Atlantic Controls Corporation Agreement 6/15/2019 6/14/2022 N/A N/A Procurement
Stormwater Consultant Services Facility Gannett Fleming, Inc. Agreement 4/15/2019 4/15/2024 2/4 N/A Procurement
Insurance Broker Services Safety and Risk Management Arthur J. Gallagher Risk Management Services Agreement 3/1/2019 3/1/2024 3/4 3/1/21 Procurement
Amenties: Installation, Relocation and Removals Planning Commonwealth Construction Company of VA Agreement 9/4/2018 9/3/2021 0 N/A Procurement
HVAC Preventative Maintenance Facility Atlantic Constructors, Inc. Agreement 9/4/2018 9/3/2023 2/4 N/A Procurement
Tire
Lease
Maintenance Michelin North America, Inc. Agreement 6/1/2018 5/31/2023 2/2 N/A Procurement
Lease
Copiers GRTC & RideFinders
RideFinders Virginia Business Systems, Agreement 12/1/2017 1/1/2022 N/A N/A Procurement
Transportation Services Transportation First Transit, Inc. Agreement 4/30/2017 4/29/2024 N/A N/A Tonya Thompson
ADA Paratransit Client Certification Services Transportation ADARIDE.COM, LLC Agreement 8/1/2013 7/31/2023 2/5 N/A Procurement

 


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