Procurement

Procurement Employee in the Supply Room with a partGRTC uses many vendors to meet its various supply and service needs. Since GRTC receives federal, state, and local assistance, we also follow a procurement process that ensures full and open competition and requires that prices be verified as fair and reasonable.

In accordance with this process, GRTC will formally solicit proposals or bids for large projects. Below you will find listing of projects that are currently being pursued. Please review the attached documents and, should you have any questions, please contact the individual as indicated in the solicitation.

Thank you for your interest in doing business with GRTC.


Future Procurements:

Project Name Solicitation Type Estimated Issue Date
Bus Wash Upgrades RFP Fall 2022
Engineering for Articulated Vehicle Station Modifications Task Order Fall 2022
On-Call Marketing Services - Photography, Graphics, Videography, Consulting Web Design, etc. TBD Winter 2022/2023
Paratransit Vehicles  State Contract Winter 2022
Interior Painting  IFB Spring 2023
Wheel Alignment Machine for Specialized Vehicles  TBD Spring 2023
Vehicle Yard Management Infrastructure  TBD Spring 2023
Roof Repairs TBD Spring 2023
Western BRT Phase II TBD Summer 2023
General Printing Services  TBD Summer 2023
Janitorial Services  TBD Summer 2023
Occupational Health Services  TBD Fall 2023
Auditing Services  TBD Fall 2023
Pension Administration Services  TBD Fall 2023
Office Furniture TBD  Fall 2023
Actuarial Services  IFB TBD

Open Solicitations:

Solicitation Number

Solicitation Name Solicitation Type Posting  Date  Pre-Bid/Pre-Proposal Conference Date & Time Pre-Bid/Pre-Proposal Conference Format Addenda  Count  Closing Date & Time

Cover Page RFP 224-23-11

Table of Contents 

Exhibit A - Pricing Schedule

Exhibit B - Representation & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions and Assumptions

Exhibit D - Firm Data Sheet

Exhibit E - Terms and Conditions

Exhibit F - Scope of Work

Exhibit G - Performance Questionaire

 

Insurance Brokerage Services Request For Proposal March 22, 2024       April 22, 2024 at 3:00 pm est

Cover Page IFB 230-24-03

Table of Contents

Exhibit A - Pricing Schedule Revised

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - DBE Program

Exhibit D1 - Schedule

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions 

Exhibit E1 - Federal Clauses

Exhibit F - Scope of Work Revised

Exhibit G - Wage Rates

Attachment 1 Floor Plans

Questions and Answers

Amendment 1

Interior Painting Invitation For Bid March 20, 2024       April 19, 2024 at 3:00 PM 

Cover Page IFB 235-24-098

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America 

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - DBE Program

Exhibit D1 - DBE Forms

Exhibit D2 - Firm Data

Exhibit E - Terms & Conditions

Exhibit E1 (Revised #2) - Federal Clauses

Exhibit F - Scope of Work/Specifications

Exhibit G - References

Exhibit H - Warranty 

Amendment #1

Amendment #2

Purchase for Solar Panels Invitation For Bid March 4, 2024       April 2, 2024 at 3:00 PM

Cover Page SOQ 229-24-02

Table of Contents

Exhibit A - Pricing Schedule

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions (Revised)

Exhibit D - DBE Program

Exhibit D1 - Schedule

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions

Exhibit E1 - Contractual Terms & Conditions, Federal Clauses

Exhibit F - Scope of Work

Exhibit G - References

Pre-Submittal Conference Attendees

Amendement #1

Questions & Answers

General Architectural & Engineering Services Request for Statement of Qualifications February 16, 2024 February 29, 2024 at 10:00 am   1 – March 8, 2024  

Cover Page IFB 228-24-01

Table of Contents

Exhibit A - Pricing Schedule

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - DBE Program

Exhibit D1 - Schedule

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions

Exhibit E1 - Contractual Terms & Conditions

Exhibit F - Scope of Work

Exhibit G - References

Exhibit H - Wage Rates 

Amendment #1

Questions & Answers 

Bid Tibulation

Bus Shelter and Amenities Installation Services & Pulse Station Repairs Invitation for Bids January 30, 2024       February 27, 2024 at 3:00 PM

Cover Page IFB 223-23-09R

Table of Contents

Exhibit A & A1.1 - Pricing Schedule & Pricing Detail

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America 

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - DBE Federal Funds

Exhibit D1 - DBE Forms

Exhibit D2 - DBE Firm Data Sheet

Exhibit E - Terms & Conditions

Exhibit E1 - Federal Clauses

Exhibit F - Scope of Work

Exhibit G - References 

Bid Tabulation 

Bus Stop Sign Manufacturing  Invitation for Bids  January 17, 2024 January 26, 2024     February 20, 2024 at 3:00 PM

Cover Page IFB 227-23-14

Table of Contents

Exhibit A - Schedule

Exhibit B - Representations & Certfications

Exhibit B1 - Buy America Certification

Exhibit C - Solicitation Instructions & Conditions 

Exhibit D - DBE Program

Exhibit D1 - DBE Forms

Exhibit D2 - Firm Data Sheet

Exhibit E - Terms & Conditions 

Exhibit E1 - Federal Clauses 

Exhibit F - Davis Bacon Wages

Attachment A - GRTC Pulse Bus Field Visit Report

Attachment B - VDOT 

Bid Documents GRTC Station Platform Specifications

Bid Documents GRTC Drawings 

Bid Results

GRTC Pulse BRT Station Platforms  Invitation for Bids  January 16, 2024  January 25, 2024 at 10:00 AM     February 15, 2024 at 3:00 PM 

Notices:

Posting Date Notice Type Solicitation Number Solicitation Name Awardee(s) Procurement Specialist
03-04-2024 IFB 223-23-09R Bus Stop Sign Manufacturing Korman Signs Antionette Haynes
03-04-2024 IFB 228-24-01 Bus Shelter and Amentities Installation & Pulse Station Repairs Commonwealth Construction Company Antionette Haynes

GRTC Active Contracts:

Contract
Name
Responsible Department Contract Documents Start Date End Date
Printing Services Planning Progressive Graphics (upload pending) 8/12/2021 8/11/2026
Graphic Design Services Planning CHK America (upload pending) 8/1/2021 7/31/2025
GRTC Fleet Cleaning & Disinfecting Services Maintenance Happy People Services, LLC Agreement 2/1/2021 2/1/2025
Transit Shelter Installation/
Removal Services
Planning Commonwealth Construction Company of VA Agreement 1/25/2021 1/25/2024
Bus Stop
Sign
Manufacturing
Planning Korman Signs, Inc. Agreement 1/14/2021 1/13/2024
ERP
Consultant
Information Systems Plante & Moran, PLLC Agreement 11/23/2020 11/23/2025
Digital
Mailing
Machine
Finance Pitney Bowes Agreement 9/25/2020 9/25/2025
Air Compressor Preventative Maintenance Facilty Ingersoll Rand Agreement 9/1/2020 9/1/2025
Lawn
Services
Facility Freeman's Pressure Washing & Lawn Care Agreement 6/1/2020 5/31/2025
Micro Market/
Vending Machines
Transportation Canteen Agreement 5/14/2020 1/31/2025
Janitorial
Cleaning
Service
Facility  Original Building Services, Inc. Agreement  2/1/2020 1/31/2023
Legal Services Executive Williams Mullen Clark & Dobbins, PC Agreement 2/1/2020 1/31/2024
Fire & Life Safety PM Facility Atlantic Constructors, LLC Agreement 11/1/2019 10/31/2024
Audit
Services
Finance Brown Edwards and Company, LLP Agreement 6/24/2019 6/4/2023
Stormwater Consultant Services Facility Gannett Fleming, Inc. Agreement 4/15/2019 4/15/2024
Insurance Broker Services Safety and Risk Management Arthur J. Gallagher Risk Management Services Agreement 3/1/2019 3/1/2024
Amenties: Installation, Relocation and Removals Planning Commonwealth Construction Company of VA Agreement 9/4/2018 1/24/2025
Tire
Lease
Maintenance Michelin North America, Inc. Agreement 6/1/2018 5/31/2023
Lease
Copiers GRTC & RideFinders
RideFinders Virginia Business Systems, Agreement 1/1/2023 12/31/2028
Transportation Services Transportation First Transit, Inc. Agreement 4/30/2017 4/29/2024
ADA Paratransit Client Certification Services Transportation ADARIDE.COM, LLC Agreement 8/1/2013 7/31/2023

 


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