Procurement

Procurement Employee in the Supply Room with a partGRTC uses many vendors to meet its various supply and service needs. Since GRTC receives federal, state, and local assistance, we also follow a procurement process that ensures full and open competition and requires that prices be verified as fair and reasonable.

In accordance with this process, GRTC will formally solicit proposals or bids for large projects. Below you will find listing of projects that are currently being pursued. Please review the attached documents and, should you have any questions, please contact the individual as indicated in the solicitation.

Thank you for your interest in doing business with GRTC.


Future Procurements:

Project Name Solicitation Type Estimated Issue Date
Bus Wash Upgrades RFP Fall 2022
Engineering for Articulated Vehicle Station Modifications Task Order Fall 2022
On-Call Marketing Services - Photography, Graphics, Videography, Consulting Web Design, etc. TBD Winter 2022/2023
Paratransit Vehicles  State Contract Winter 2022
Interior Painting  IFB Spring 2023
Wheel Alignment Machine for Specialized Vehicles  TBD Spring 2023
Vehicle Yard Management Infrastructure  TBD Spring 2023
Roof Repairs TBD Spring 2023
Western BRT Phase II TBD Summer 2023
General Printing Services  TBD Summer 2023
Janitorial Services  TBD Summer 2023
Occupational Health Services  TBD Fall 2023
Auditing Services  TBD Fall 2023
Pension Administration Services  TBD Fall 2023
Office Furniture TBD  Fall 2023
Actuarial Services  IFB TBD

Open Solicitations:

Solicitation Number

Solicitation Name Solicitation Type Posting  Date  Pre-Bid/Pre-Proposal Conference Date & Time Pre-Bid/Pre-Proposal Conference Format Addenda  Count  Closing Date & Time

Cover Page RFP 223-23-10

Table of Contents

Exhibit A - Pricing Sheet

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit C1 - Exceptions & Assumptions

Exhibit D - Firm Data Sheet

Exhibit E - Terms & Conditions

Exhibit F - Scope of Services

Exhibit G - Past Performance Questionaire 

Pre-Proposal Meeting Sign-In

Amendment #1

Amendment #2

Questions & Answers

Janitorial Services  Request for Proposals October 19, 2023       November 8, 2023 at 3:00 PM

Cover Page IFB 223-23-09

Table of Contents

Exhibit A and A-1 – Schedule & Pricing Detail

Exhibit B – Representations & Certifications

Exhibit B-1 – Buy America

Exhibit C – Soliciation Instructions & Conditions

Exhibit D – DBE Federal Funds

Exhibit D-1 – DBE Forms, Subcontractor Participation

Exhibit D-2 – DBE Data Sheet

Exhibit E – Contractual Terms & Conditions

Exhibit E-1 – Federal Clauses

Exhibit F – Scope of Work

Exhibit G – List of References

Questions & Answers 

Bus Stop Sign Manufacturing Invitation for Bid September 29, 2023       November 9, 2023 at 3:00 PM

Cover Page IFB 222-23-06

Table of Contents

Exhibit A - Schedule

Exhibit A-1 Pricing Sheet

Exhibit B - Representations & Certifications

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - DBE Federal Funds

Exhibit D2 - DBE Data Sheet

Exhibit E - Contractual Terms & Conditions 

Exhibit E1 - Federal Clauses

Exhibit F - Scope of Work

Drawing 

Amendment #1

Amendment #2

Amendment #3

Pumping Services at Restrooms DTS Invitation for Bid June 27, 2023       July 20, 2023 at 3:00 PM

Cover Page IFB 223-23-06

Table of Contents 

Exhibit A - Schedule

Exhibit A1 - Pricing Sheet

Exhibit B - Representations & Certifications

Exhibit B1 - Buy America 

Exhibit C - Solicitation Instructions & Conditions

Exhibit D - DBE Federal Funds

Exhibit D1 - Firm Data Sheet

Exhibit E - Contractual Terms & Conditions

Exhibit E1 - Federal Clauses

Exhibit F - Scope of Services

Attachment A - FAQs

Amendment #1

Amendment #2

Amendment #3

Amendment #4

Questions & Answers

 

Tire Maintenance Services and Mileage Leasing  Invitation for Bid June 26, 2023       July 21, 2023 at 3:00 PM

Notices:

Posting Date Notice Type Solicitation Number Solicitation Name Awardee(s) Procurement Specialist
           

GRTC Active Contracts:

Contract
Name
Responsible Department Contract Documents Start Date End Date
Printing Services Planning Progressive Graphics (upload pending) 8/12/2021 8/11/2026
Graphic Design Services Planning CHK America (upload pending) 8/1/2021 7/31/2025
GRTC Fleet Cleaning & Disinfecting Services Maintenance Happy People Services, LLC Agreement 2/1/2021 2/1/2025
Transit Shelter Installation/
Removal Services
Planning Commonwealth Construction Company of VA Agreement 1/25/2021 1/25/2024
Bus Stop
Sign
Manufacturing
Planning Korman Signs, Inc. Agreement 1/14/2021 1/13/2024
ERP
Consultant
Information Systems Plante & Moran, PLLC Agreement 11/23/2020 11/23/2025
Digital
Mailing
Machine
Finance Pitney Bowes Agreement 9/25/2020 9/25/2025
Air Compressor Preventative Maintenance Facilty Ingersoll Rand Agreement 9/1/2020 9/1/2025
Lawn
Services
Facility Freeman's Pressure Washing & Lawn Care Agreement 6/1/2020 5/31/2025
Micro Market/
Vending Machines
Transportation Canteen Agreement 5/14/2020 1/31/2025
Janitorial
Cleaning
Service
Facility  Original Building Services, Inc. Agreement  2/1/2020 1/31/2023
Legal Services Executive Williams Mullen Clark & Dobbins, PC Agreement 2/1/2020 1/31/2024
Fire & Life Safety PM Facility Atlantic Constructors, LLC Agreement 11/1/2019 10/31/2024
Audit
Services
Finance Brown Edwards and Company, LLP Agreement 6/24/2019 6/4/2023
Stormwater Consultant Services Facility Gannett Fleming, Inc. Agreement 4/15/2019 4/15/2024
Insurance Broker Services Safety and Risk Management Arthur J. Gallagher Risk Management Services Agreement 3/1/2019 3/1/2024
Amenties: Installation, Relocation and Removals Planning Commonwealth Construction Company of VA Agreement 9/4/2018 1/24/2025
Tire
Lease
Maintenance Michelin North America, Inc. Agreement 6/1/2018 5/31/2023
Lease
Copiers GRTC & RideFinders
RideFinders Virginia Business Systems, Agreement 1/1/2023 12/31/2028
Transportation Services Transportation First Transit, Inc. Agreement 4/30/2017 4/29/2024
ADA Paratransit Client Certification Services Transportation ADARIDE.COM, LLC Agreement 8/1/2013 7/31/2023

 


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